I suck.
Im terribly ADD.
Im an administrative assistant. my job is to help my project managers... sometimes that means mailing out what they do... sometimes that means calling clients to set up meetings. i do all their billing. i enter data. i file. i make their stuff look pretty.
...and im supposed to make sure that when they tell a client they will to a job for $X,XXX... that they dont spend more than that on it. which means that im supposed to watch peoples time and make sure that the project manager knows how much money he has left and how much has been spent and yadda yadda. SO important. and i suck at it.
my usual day...
i get to work. theres a report to mail in my chair from teresa. i set it on my desk and see the other 3 things that i didnt get to yesterday. i boot up my comp and check my email. see that adam needs a file uploaded to the website asap. theres an email from chris saying he can meet at 9:15. i go to upload the file for adam. cant find it. try to find my dad to see if he could tell me. sheila emails me to see if bob's time is in. its not in, but i have it. i need to enter that... so i start enting that. Paul G comes in my office and asks about how he can get his map project on the website... i spend a bit trying to figure out how we could make this work... ben comes in here and we talk about it. then they leave and i remember that i was supposed to have that file up for adam. but my dad has yet to be found. so i im peter to see if papa is around. he is. hes coming. we look for the file. find one thats in CAD. i dont have CAD so hes gonna have to go back to his computer to open it and see if its right. i remember that i scanned something the other day and need to file it. i go to look for it. cant find it. i see chris walk in steves office. oh NO! its 9:15! we have our meeting... talking about this time/billing issue. i dont say much... cuz mostly im kickin myself for not reviewing this more often and keeping up with this. i know that i need to get ppls time in faster. i need to review the projects. but some of the projects, i have no clue what goes on with them... and its hard for me to monitor them when i have no idea whats going on. so we meet for a while... talking round and round about stuff. steve has to go... so we go in sheilas office and finish talking about everything. then chris and i go to my office and we try to work out everything we talked about. we cant figure it all out. so i call my dad up. he answers a question. leaves. pam pages me. can i print covers for her? sure! chris says he thinks i can finish everything without him. he leaves. i have to enter ppls time for last week. i check my email. oh NO! theres an email from adam fussing about what i put on the website. i guess that was the wrong file. i emailed him back. he had told me where the file i needed was. i uploaded that one. i got an im from laura about printing off another copy of something for her... i got teresas time... i still have to enter bobs. julie pages me about a project number. oh! i uploaded that file for adam. i should email everyone and tell them its up. k. done.
and its 11:12.
and i have to:
- print covers for Pam
- enter teresas time
- enter bobs time
- finish everything for chris
- print off whatever laura needed
...and i dont even know what else.
so....when my day looks like this... and im add and cant remember one thing to the next what i am even doing...HOW am i supposed to take time to review peoples time and my project managers budgets to make sure everything is good??? AHH!!!
.....i'll get there. be patient.
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